What Is Narration In Accounting?

Are you curious to know what is narration in accounting? You have come to the right place as I am going to tell you everything about narration in accounting in a very simple explanation. Without further discussion let’s begin to know what is narration in accounting?

In the realm of finance and business, numbers and figures paint a quantitative picture of an organization’s financial health. However, behind these numbers lies a narrative that provides context, explanations, and insights into the financial transactions and events that shape a company’s journey. This narrative is known as “narration” in accounting, and it plays a crucial role in helping stakeholders understand the story behind the financial statements. In this blog, we delve into the world of narration in accounting, exploring its significance, components, and how it enhances the comprehension of financial information.

What Is Narration In Accounting?

Narration in accounting refers to written explanations, descriptions, or comments that accompany financial transactions, entries, and statements. It is the textual element that provides context, clarifies the nature of transactions, and offers insights into the reasons behind financial activities.

Significance Of Narration:

  1. Enhanced Understanding: While numbers present the quantitative aspect, narration offers the qualitative aspect, providing a deeper understanding of the events that drive financial transactions.
  2. Transparency: Narration adds transparency to financial statements by explaining the reasoning behind various entries, reducing ambiguity for stakeholders.
  3. Legal and Compliance: Some financial transactions and events require legal or compliance-related explanations, which can be provided through narration.
  4. Decision-Making: Accurate narration aids decision-making by providing relevant information that guides stakeholders in making informed choices.

Components Of Narration:

  1. Description of Transaction: Narration should clearly describe the nature of the transaction, including whether it’s a purchase, sale, expense, income, or investment.
  2. Parties Involved: Identify the parties involved in the transaction, such as the buyer, seller, creditor, or debtor.
  3. Date and Time: Mention the date and time of the transaction, which is crucial for maintaining chronological accuracy.
  4. Purpose and Context: Explain the purpose or context of the transaction, whether it’s a routine business activity, an exceptional event, or a strategic decision.
  5. Relevant Codes or References: If applicable, provide relevant codes, references, or documents associated with the transaction.

Examples Of Narration:

  • “Paid rent for the office space for the month of July to XYZ Realty Ltd.”
  • “Received payment from ABC Corporation for services rendered as per invoice #1234.”
  • “Incurred travel expenses for the sales team’s trip to the annual industry conference.”

Narration In Financial Statements:

Narration can be found in various financial documents:

  1. Journal Entries: Narration accompanies journal entries, explaining the purpose and context of each entry.
  2. Ledgers: It can be found alongside ledger entries, elaborating on the transactions recorded.
  3. Financial Reports: Narration can be included in financial reports, providing explanations for significant figures and trends.

Maintaining Accuracy In Narration:

  1. Clarity: Narration should be concise, clear, and easily comprehensible by both financial experts and non-experts.
  2. Relevance: Ensure that the narration provided is relevant to the financial transaction and adds value to the reader’s understanding.
  3. Consistency: Maintain consistency in the format and style of narration across different entries and financial documents.


Narration in accounting is the bridge that connects numbers to their real-world implications. By offering insights into the context, purpose, and significance of financial transactions, narration enhances transparency, understanding, and decision-making for stakeholders. As financial statements transform into compelling narratives, they empower individuals to decipher the financial story behind the numbers and make informed assessments of an organization’s financial health and performance.


What Is Narration In Accounting Class 11?

The narration is a brief explanation of the transaction together with the necessary details that are provided with the Journal entry. It is necessary to write the narration, as it provides the details of the Journal entry and helps understand the account that is debited or credited.

How Do You Write Narration In Accounting?

Narration is required to be mentioned below the credited account in round brackets giving short explanation of the business transaction. Such narration starts with the word “Being” To keep the different entries separate, line has to be drawn after each journal entry.

Why Is Narration Important In Accounting?

In conclusion, narration is used to give a precise explanation for proper understanding of the entry. It is a crucial part of accounting as it helps in understanding the transactions and entries made in the books of accounts.

What Is The Difference Between Entry And Narration?

In a journal, the entry is recorded as per the date of the transaction. In the ledger, the entry is recorded account-wise. Narration is a must to understand the nature of the entry. The narration is optional.

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